Privacy Policy for SmartDocAI

Last updated: November 21, 2025

Welcome to SmartDocAI ("we," "our," or "us"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application.

1. Information We Collect

We may collect information about you in a variety of ways. The information we may collect on the Service includes:

• Personal Data: When you register using Google Sign-In, we collect personal information such as your name, email address, and profile picture that you have provided to Google.
• User-Generated Content: We collect the documents, data files (e.g., CSVs), and text that you create, upload, or input into our application ("Content") to provide you with our services.
• Usage Data: We may automatically collect information about your access to and use of the application, such as your IP address, browser type, and the features you use.

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our application.
• Create and manage your account.
• Process your Content to provide AI-powered features, such as document generation, data analysis, and writing suggestions.
• Improve our application and develop new features.
• Communicate with you, including responding to your comments and questions.

3. Sharing Your Information with Third Parties

We do not sell your personal information. We may share your information with third-party service providers that perform services for us or on our behalf, including:

• Google (Firebase): We use Firebase for backend services, including authentication and database storage.
• Google (Generative AI): To provide our AI features, we send your Content to Google's Generative AI models for processing. This data is used by Google in accordance with their privacy policy to provide the service. We do not permit Google to use your Content for training their models.

We may also disclose your information if required to do so by law or in the good faith belief that such action is necessary to comply with a legal obligation.

4. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

5. Data Retention

We will retain your personal information and Content only for as long as is necessary for the purposes set out in this Privacy Policy, or to the extent necessary to comply with our legal obligations. You can delete your account and associated content at any time from your profile page.

6. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal information:

• The right to access, update, or delete the information we have on you.
• The right of rectification.
• The right to object.
• The right of restriction.

You can exercise these rights through your account's profile page within the application.

7. Children's Privacy

Our service is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at: jlwamboga@gmail.com or busumikq@gmail.com.